Job Title:
District Administrative Assistant - Birmingham
We are a fast growing, family oriented company looking for energetic, career-minded individuals to join our expanding team!
Position
District Adminstrative Assistant
As a District Adminstrative Assistant, you will support the District Manager and District Staff through the preparation of various financial and administrative reports, ensure timely response to E-mails and customer issues, and answer incoming phone calls. This position works independently, handles multiple tasks and requires strong oral and written communication skills.
Primary Responsibilities
- Collects and records week-to-date payroll for all stores in the District/Region
- Maintains and tracks District/Region controllable accounts and resolves variances
- Answers and responds to incoming phone calls. Prepares correspondence using E-mail. Ensures timely response to customers and Corporate Customer Service
- Coordinates District/Region travel arrangements as needed
- Responsible for reading, printing, sorting and distributing both E-mail messages and daily mail
- Files paperwork as needed; orders supplies
- Recaps monthly meeting notes
- Assists the following positions as needed: District LP Manager, District Auditor and District Maintenance
- Schedules conference calls as needed. Coordinates the Executive and Associate review process for the District
- Prepares financial and administrative reports as assigned by the District Manager
- Other duties as assigned
- Prior administrative experience in a general office, in expense control, or in personnel administration
- Ability to maintain a high level of confidentiality
- Adherence to Company policy and procedures is required
- Regular attendance is required
Additional Information
- Effective verbal and written communication skills
- Basic math and reading skills, legible handwriting, and attention to detail
- Working knowledge of Microsoft Office and computer basics
- Ability to work as part of a team and interact effectively with others
- Critical features of this job are described within this job description. Job responsibilities may change at any time due to business needs
- Please discuss requests for reasonable accommodations with hiring manager
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