Executive Admin Assistant

• Accountable for scheduling, payroll, marketing (organization/meetings/ collecting data), report processing, development of spreadsheets and PowerPoint presentations.
• Responsible for all scheduling, maintenance, of executive calendars on lotus notes including anticipating and collecting preparation. This includes the coordination of all meetings including dates, agendas, food, meeting rooms and invitations. Also included is the ability to filter and redirect calls where appropriate.
• Communicate to the Product Development organization, as well as other divisions, both in-person and electronically.
• Ensure timely response to incoming mail and e-mails, including drafting written responses to all levels of management, our Agent, key resources and Customers.
• Maintain all correspondence and mail. Create memos, reports, and special projects as needed.
• Schedule, complete and process expense settlements.
• Responsible for projects such as budgets and compiling information from data warehouse and PBS.
• Order and maintain supplies and equipment for Product Development.
• Prepare reports and PowerPoint presentations.
• Manage the development of travel schedules, communicating with all necessary parties.
• Set up and maintain lotus notes lists for all internal teams.
• Set up and maintain files.
• Work to streamline processes to get the best result with the minimal investment in time and communicate to the Team.

• Even tempered, positive demeanor, approachable, people person, team player.
• Ability to manage priorities.
• Proven ability to organize and prioritize multiple tasks.
• Problem solver - able to enlist others support to get things done.
• Ability to work independently and with multiple levels within the organization.
• Excellent time management skills.
• Working knowledge of all Microsoft Office applications, i.e. Work, Excel, PowerPoint.

• Regular attendance is required.
• Effective verbal and written communication skills.
• Ability to work as part of a team and interact effectively with others.
• Critical features of this job are described under the headings above.  They may be subject to change at any time due to reasonable accommodation or other reasons.